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Administrative Assistant (Project Mgmt) – Coleraine, MN

Dept: Project Managment
Location: Coleraine, MN
Overview: Based out of the ColeraineMN, office, the Administrative Assistant contributes to the overall success of CR Meyer and its heavy industrial/manufacturing customers through providing administrative support to a designated project team in all matters pertaining to invoicing and documenting projects. Assists the team in quoting, invoicing, documenting and securing payment for all assigned projects.

Essential Functions:

  • Assists Project Managers, Project Coordinators, supervisors and other project team members in preparing correspondence, proofing documents, generating reports, assembling drawing/specification packages, and other administrative items as requested.
  • Answers phones, greets walk-in visits, communicates with others – verbally and in writing – in a courteous, professional manner.
  • Assists with preparing credit applications.
  • Uses the Viewpoint software program for setting up jobs, entering budgets, writing and entering purchase orders, pending change orders (PCOS), approved changed orders (ACOs) and subcontracts.
  • Audits hours worked, makes corrections as needed and submits to payroll.
  • Attends meetings, assists with online meetings, creates and distributes minutes as needed.
  • Provides assistance to team members in using current software programs, policies/procedures and other office/department processes.
  • Advertises for potential bidders and bids for hard dollar competitively bid projects. Uploading and/or transmitting drawings, specifications, and addendum as required by means and methods directed by project manager.
  • Uses a variety of office machines in completing job duties – i.e. computer, copiers, plotter, multi-line phone, fax machine, etc.
  • Maintains a clean, neat and safe work area.
  • Observes CR Meyer safety guidelines at all times, including completing required training and wearing proper PPE (as appropriate).
  • Due to project demands and deadlines, regular and reliable attendance is required.
  • Completes all related paperwork in a timely manner.
  • Represents the CR Meyer brand in a positive, professional manner at all times.
  • All other duties as assigned.

 Knowledge, Skills, & Abilities:

  • At least three years experience in administrative support role.
  • Associates Degree in Administrative Assistant or equivalent.
  • Working knowledge of Microsoft Office Suite products and ability to learn/use ViewPoint software.
  • Ability to complete all CR Meyer training and perform job duties within safety guidelines required.
  • Ability to pass a pre-employment drug screening and comply with CR Meyer’s Drug & Alcohol Policy and Program.
The final result is nothing short of remarkable and field rework was minimal. A special thanks to the managers, engineers and designers, whose attention to safety, cleanliness, quality of work, and perception to detail, was beyond reproach.
Mining Industry Customer